Executive Administrative Assistant
CommonSail Investment Group

This Executive Administrative Assistant will support our Senior Leaders HR team. This consists of Human Resources, Talent Acquisition, Employee Care and Learning & Development. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team.

Required Experience for an Executive Administrative Assistant:

• 3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders
• High-energy individual with a positive attitude and the ability to make work enjoyable
• Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture
• Thrives in a fast paced environment while remaining proactive, organized and energetic
• Proven self-starter with the ability to initiate and complete individual projects
• Demonstrates the importance of detail and follow through
• Takes pleasure in helping others
• Exercises good judgment and sensitivity to confidential and non-routine matters required
• Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure
• Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel
• Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus
• Experience in Concur or other expense tools a plus

Primary Responsibilities of an Executive Administrative Assistant:

• Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day
• Assist the HR leadership team with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations
• Responsible for ensuring the general coordination, organization and follow through for projects and initiatives.
• Coordinates on and off-site meetings, orchestrates conference calls and interviews
• Manages scheduling conflicts and prioritizes effectively
• Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization
• General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately
• Partner with other Executive and Administrative Assistants by offering help as needed
• Prepare budgets and miscellaneous reports
• Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses)

General Working Conditions:

This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required.

We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits.

If you love serving others, and are looking for an opportunity to thrive, CSIG holdings and our businesses is your destination.

This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty.

Equal Opportunity Employer

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